Office Administrator

Gunvor Services AS

Подробности
Основная информация
Компания

Main responsibilities

Answering incoming calls and forwarding calls and messages.
Assisting with the organisation of internal and external courses, seminars and meetings, including room bookings and preparation.
Coordinating hotel bookings and local transportation for external guests.
Welcoming guests and arranging refreshments, bookings and IT support as needed.
Coordinating document signing and stamping upon request.
Managing incoming and outgoing mail, courier services, deliveries and related costs.
Liaising with other offices on postal matters, original documents and customs requirements.
Supporting the Office Manager in organising events.
Preparing guarantee letters and coordinating signatures and delivery.
Liaising with the landlord on day-to-day maintenance issues.
Managing the in-house archive, including document registration, storage and disposal.
Coordinating with service providers to ensure office supplies, cleanliness, safety and equipment maintenance.
Liaising with cleaning staff and coordinating daily cleaning requirements.
Ordering office supplies, refreshments and periodicals, and tracking related expenses.
Assisting with restaurant reservations and catering arrangements for employees and guests.
Ensuring office security by monitoring entrances and cameras, accompanying visitors and service providers, and reporting issues.
Providing cover for colleagues in the same function during absences.
Preparing procurement documentation, coordinating approvals and signatures, and maintaining procurement records in line with company policies.
Performing other administrative tasks as requested by the Office Manager or management.

Profile

Relevant education in Business Administration, Office Management, Hospitality or a related field is preferred.
Fluent in Estonian and English, both written and spoken; knowledge of Russian is an advantage.
Previous experience in a similar administrative, receptionist or office support role.
Proactive, discreet, responsible and punctual.
Professional, helpful, polite and positive attitude.
Excellent organisational and multitasking skills, with strong attention to detail.
Strong communication and interpersonal skills, with a service-oriented mindset.
Ability to work independently, prioritise tasks and manage multiple requests efficiently.
Flexible, reliable and comfortable working in a dynamic environment.
Good command of MS Office and general office administration tools.

Company offers

Self-realization in a dynamic and fast-paced global company;
Ability to learn from professionals in international environment;
In-house trainings not only related to main field of activity but also covering other respective areas;
Supportive and friendly colleagues;
Good working conditions and means + very good employee benefit package.

Вы можете узнать среднюю зарплату на эту должность на palgad.ee.

Место работы

Tallinn, Harjumaa, Эстония
Tornimäe 5

Тип работы

Полный рабочий день

Языки

Английский

Контактное лицо
Maris Kutti

Member of Centalion Group.

Centalion Group moves physical energy worldwide, from where it is sourced and stored to where it is demanded most. We provide shipping logistics and operations, including natural gas trading operations, as well as expertise in accounting, compliance and IT functions.

We are one of Estonias first and the largest service provider for physical trading houses, and offer one of the most experienced trading support teams in the world. Founded in 2000 and having more than 200 employees only in our Tallinn office, we are experienced, competent, and professional, and thus successful globally. We know that people are the foundation of everything and form the basis for everything we do.

With us, you can be a part of our success story and have the opportunity to grow personally and professionally as we together enact Centalion global sustainability agenda. Join us and embrace the future of trading through the Energy Transition!

Please see more about us on our websites:

https://centalion.com/

Please find all our open positions on our website: