Hurtigruten is one of Norway's strongest brands and is a spearhead in Norwegian and international tourism. Its ships have been operating in and exploring some of the most challenging waters in the world since 1893; the roots go back to the Norwegian polar heroes. The combination of local transport and tourism with its ships in a year-round route along the Norwegian coast creates today's authentic experiences for guests from all over the world.

Hurtigruten Estonia OÜ is the Estonian branch of the company, focused on phone and web sales and a wide range of support functions. There are over 300 employees from over 40 different countries working in the Tallinn office.

If you're passionate about providing world-class customer service and are looking for a good working environment and fun atmosphere, we may have just the perfect fit for you!

We are looking for an Office Coordinator to join our team in Tallinn!

As the Office Coordinator at Hurtigruten Estonia, you play a central role in shaping our workplace environment and daily operations. Your proactive approach and organizational skills enable you to streamline processes, foster collaboration, and enhance overall efficiency. This position offers a unique opportunity for professional development across various areas while making a significant impact on the success of our organization.

Daily Tasks:

• Project Manager for the development of the Tallinn office facilities
• Handle procurement processes for office supplies and furniture, oversee inventory management, and maintain and manage the purchase invoice mailbox
• Administer and oversee employee benefit services including Stebby, Confido, and others
• Serve as the primary point of contact for stakeholders involved in vendor relationships
• Provide general administrative support (booking meeting rooms/facilities and food/drinks for meetings and conferences, assisting with internal events)
• Manage the distribution of incoming mail and packages, including handling customs documentation when necessary
• Welcome visitors and assist regarding office-related questions
• Oversee internal communication channels, including Workplace platform and digital display screens, to ensure effective dissemination of information within the office

Here's What We Offer:

• Time to Unwind Say hello to 6 extra days off on top of your 28-day annual vacation. Your well-being matters!
• Stay Fit, Stay Insured Enjoy a flexible benefits package that includes sports compensation. Stay active, stay healthy! Or we've got you covered with extra health insurance. Your health is our priority.
• Learn and Grow Get support for your language learning journey. Expand your horizons with us.
• Voyages of a Lifetime Enjoy fantastic staff benefits for our company's voyages. Pack your bags, we're going places!
• Positive Vibes Only Immerse yourself in our friendly, positive, and fun atmosphere. Work doesn't have to feel like work!
• Ambition Meets Enthusiasm Be surrounded by enthusiastic and ambitious colleagues. We're all in this together!
• Health and Wellness Hit the gym and relax in our sauna right here in the office. Stay fit, stay zen.
• Party Time! Join in on different team and company events - Christmas party, Summer days, Health Month, and more. Let's celebrate together!

Academic and Professional Qualifications:

• Proficient in office management and assistance with 2 years of hands-on experience
• College or university degree with relevant experience in business or marketing
• Strong administrative skills are essential, including proficiency in office software (e.g., Microsoft Office suite) and general office procedures
• Experience in Project Management
• Fluent in written and spoken Estonian and English

Key Personal Attributes:

Organized: Ability to manage tasks efficiently and maintain order.
Problem Solver: Finds solutions to office-related challenges effectively.
Detail-oriented: Pays close attention to accuracy and completeness.
Excellent Communicator : Can convey information clearly and professionally.
Adaptable: Flexibility to handle changing priorities and unexpected situations.
Team Player: Collaborates well with colleagues to achieve common goals.
Tech Savvy: Proficient with office software and technology tools.
Time Management Skills : Prioritizes tasks and meets deadlines effectively.